Data ownership and security

The organizer: the club, federation or person that runs the event. Event settings, start lists, participant records, scores, results and uploaded files belong to the organizer. JudgeMate processes this data to run the service, as described in the Terms of Service.

Athletes, judges and other people keep the rights to their own personal data that data protection law gives them.

Yes. Organizers can export an event's data as JSON or Excel from the event dashboard, at any time and without asking us. Export after each competition to keep your own copy.

No. We do not sell event data or personal data, and we do not use them to train artificial intelligence models. JudgeMate shows no advertising.

When a visitor accepts cookies, JudgeMate counts page views and feature use with Google Analytics for Firebase. Without that consent, analytics does not start.

JudgeMate runs on Google Firebase, which is part of Google Cloud. Vercel serves the website.

• Sign-in runs on Firebase Authentication. Cloud Firestore holds account profiles, events and registrations.
• Firebase Realtime Database holds live scores, in the Google Cloud europe-west1 region (Belgium).
• Cloud Storage for Firebase holds uploaded files, such as images and documents.
• Server functions that calculate results and process changes run in Google Cloud regions in the European Union and in the United States.

Data travels between your device and JudgeMate over HTTPS.

The organizer controls access. Roles are assigned per event and per category.

• Judges can enter and change only their own scores. The database rules reject a write to another judge's score.
• When an organizer corrects a judge's score, the correction goes through a server function that records who made it and when.
• In parkour Speed and Skill categories, JudgeMate keeps a change log of edited and voided attempts, with the time, the account and the values before and after the change. A penalty, a disqualification or a tie decision needs a written reason, which is logged too. Organizers see the log in the category dashboard, and the server writes its entries.
• Start lists, scores and results are not confidential. Any signed-in JudgeMate account can view them, and public event pages show results to anyone.
• People who operate JudgeMate can access all data to run the service and help users.

On the parkour Speed and Skill judging screens, results entered without a connection stay on the device. They are sent automatically when the connection returns, including after the page has been reloaded.

On other scoring screens, keep the page open and do not reload it until the connection is back.

JudgeMate needs a connection to open, so load the scoring screen before the session starts. Clearing the browser's data on the device deletes results that have not been sent yet.

Organizers can ask us to delete an event's data. Send the request from the email address of the organizer account and name the event. Athletes and other users can ask for deletion of their own personal data the same way, as described in the privacy policy.

Deletion requests: contact.judgemate@gmail.com

The organizer is responsible for obtaining consent from a parent or legal guardian before entering a minor's data. JudgeMate does not sell minors' data and does not use it for advertising. JudgeMate is not directed to children under 13.