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JudgeMate

Privacy Policy of JudgeMate.com

Last updated: October 3, 2026

Platform Owner

The owner of the JudgeMate platform is Kapros, operated by Kacper Szymański. Kapros is responsible for the content of the JudgeMate platform and for processing information collected on this platform. JudgeMate is used by the owner and other entities that have acquired the right to use the platform, to organize and manage the process of evaluating results within the conducted sports competitions.

Sources of data processed on the JudgeMate platform include:

  • The participant registration platform, where competitors, by creating their accounts, consent to the processing of their personal data both for the purpose of result evaluation and publication of competition results.
  • The sports competition office, where competitors, by registering for the competition, give written consent to the processing of their personal data.
  • Import of personal data from sports event organizers who have independently conducted registrations for competitions and obtained consents for the processing of participants' personal data.

JudgeMate processes personal data in accordance with applicable law. To ensure the security of the transferred data, various protection measures are used, and the data are regularly checked and archived. Access to participants' personal data is limited and only possible for employees for whom it is necessary to perform their duties related to the process of evaluating and publishing competition results.

In the context of the GDPR, effective from May 25, 2018, we present the manner and purpose of processing personal data and the rights of the persons concerned, in accordance with the Regulation of the European Parliament and of the Council (EU) 2016/679 of April 27, 2016, on the protection of individuals with regard to the processing of personal data.

Data Controller

The data controller of the JudgeMate platform is Kapros company, run by Kacper Szymański, with headquarters at Kazimierza Przerwy-Tetmajera 32a, 05-500 Piaseczno, Poland.

Company Details

Kapros Kacper Szymański

  • NIP: 1231491381
  • Address: Kazimierza Przerwy-Tetmajera 32a, 05-500 Piaseczno, Poland

Contact

For matters related to the processing of personal data, you can contact the Data Protection Officer of Kapros via the e-mail address: contact.judgemate@gmail.com.

Personal Data

The following personal data is processed on the JudgeMate platform: Public: First and last name, gender, city, start number, nationality, age category, club, sports results, avatar. Available to the administrator: Email address, phone number, registered results. Users have the ability to view and edit their personal data. There is also the possibility of their removal at the user's request.

Purpose and Legal Basis for Processing Personal Data

Personal data is processed in accordance with the GDPR and the Polish Act on the Protection of Personal Data. The purpose of processing is to display competition results (Article 6(1)(b) of the GDPR) and based on the user's consent (Article 6(1)(a) of the GDPR). Requirement to Provide Personal Data

Users' Rights

Users have the right to: access their data, edit it, request the restriction of data processing, request the removal of consent for data processing (the so-called right to be forgotten) and to lodge complaints with the supervisory authority (President of the Personal Data Protection Office).

Cookies

  • Cookies, also known as 'cookies', are computer data, primarily text files, that are stored in the end device of the JudgeMate platform user. They usually contain the name of the website they come from, their storage time on the device, and a unique number.
  • The operator of the JudgeMate platform is the entity that places and accesses cookies on the user's device.
  • Purposes of using cookies:
  • Creating statistics to understand how users use the site, enabling optimization of its structure and content.
  • Maintaining the session of the logged-in administrator, eliminating the need for re-login on each subpage.
  • Within the JudgeMate platform, two main types of cookies are used: 'session' (temporary, disappearing after logging out or closing the browser) and 'permanent' (kept for a specified time or until they are deleted by the user).
  • Statistics cookies (Google Analytics) are set only after you accept them in the banner. You can withdraw consent at any time with “Cookie settings” at the bottom of every page, and the analytics cookies are then deleted.

Storage of Personal Data

The personal data of JudgeMate users are safely stored for the entire duration of the platform's operation. They can be deleted at the user's request, who expresses a wish to 'be forgotten'.

Notice for users in the United States

This section is for people in the United States. It is a general, informational notice and does not describe the requirements of any particular state law. The rest of this privacy policy also applies.

Personal information we process

  • Identifiers and contact details: name, email address, phone number and account ID.
  • Profile and competition details: gender, date of birth or age category, city, nationality, club, start number and avatar.
  • Scores, times, results and rankings, and records of changes made to them.
  • Answers and documents that an organizer requests at registration, such as licenses or consent forms.
  • Usage data: pages viewed and features used, collected with Google Analytics for Firebase only after a visitor accepts cookies, and technical logs kept by our hosting providers.

How we use it

  • To run competitions: registration, judging, and calculating and publishing results.
  • To provide accounts and sign-in and to keep the service secure.
  • To answer questions and to contact organizers and users about their events.
  • To understand how the service is used, fix problems and improve it.

No sale and no sharing for advertising

We do not sell personal information, and we do not share it for cross-context behavioral advertising. JudgeMate shows no advertising. Personal information is disclosed only to:

  • service providers that host and run JudgeMate (Google Firebase and Vercel);
  • organizers and staff of the events a person takes part in;
  • other signed-in users, who can view start lists and scores in the app;
  • the public, for results that organizers publish;
  • authorities or other parties, where the law requires it.

Requests to access or delete information

You can ask for access to your personal information or for its deletion. We may ask you to confirm your identity first. If an event organizer entered your data, we may involve that organizer in handling the request. We do not treat anyone differently for making a request.

Send requests to: contact.judgemate@gmail.com

Children under 13

JudgeMate is not directed to children under 13, and children under 13 should not create an account. Organizers must obtain verifiable consent from a parent or legal guardian before entering the personal information of an athlete under 13. If you believe we hold information about a child under 13 without that consent, contact us and we will take steps to delete it.

Contact

Questions about this notice: contact.judgemate@gmail.com